Toolkit

Accident Report Form

Sullivant Hall Building Emergency Action Plan or "BEAP".

To learn more about the BEAP and emergency planning and response at Ohio State, we strongly recommend taking the Building Emergency Action Plan Training on BuckeyeLearn. 

Resources

Ohio State University 

Office of Student Life Student Wellness Center (SWC)

• "The Office of Student Life Student Wellness Center provides services to currently enrolled undergraduate, graduate and professional students while supporting faculty and staff in their efforts to promote and support student wellness."

Office of Counseling and Career Services (CCS)

• "CCS provides individual and group mental health services, psychoeducational prevention and outreach programming to currently enrolled undergraduate, graduate and professional students."

Student Life Disability Services (SLDS)

• "Student Life Disability Services collaborates with and empowers students who have disabilities in order to coordinate support services and programs that enable equal access to an education and university life."

Student Advocacy Center (SAC)

• "We are committed to helping students navigate Ohio State's structure and to resolving issues that they encounter at the university."

Ohio State University Performing Arts Medicine (PAM)

• "Our services include on-site athletic training, physical therapy care, pre-season screenings, injury checks, wellness workshops and cross training classes."

   

Dance-Specific Organizations

International Association for Dance Medicine & Science (IADMS) Education and Resources

• Free online classes, webinars, posters, and more!

Dance/USA Taskforce on Dancer Health

• Free informational papers and more!

Trainings

Ohio State University

BuckeyeLearn:

Building Emergency Action Plan

Safety and Emergency Management

Opioid Overdose Prevention

Surviving an Active Shooter

Surviving and Active Aggressor

You can find more trainings on the BuckeyeLearn website.

Ohio State Departments:

Student Wellness Center

• For Undergraduate Students
• For Graduate and Professional Students
• For Faculty and Staff
• Naloxone Training

Counseling and Consultation Services

• Request a Workshop

Student Life Disability Services

• Faculty/Staff Consultations

External

CPR/First Aid (Recommended by Ohio State)

Central Ohio CPR

American Red Cross

American Heart Association

Naloxone/Narcan 

Project DAWN

For Everyone:

• Stay home if you are sick, especially if you have a fever!
• Wash your hands frequently.
• Do not bring food and/or leave food trash in the studios - this can lead to allergic reactions.
• Avoid scented/perfumed products (lotions, perfumes, sprays, etc) as much as possible - they can lead to migraines and allergic reactions.
• Save PAM's phone number and email in your contacts:
  • Phone for Lori Utz: (614) 293-2385. Identify yourself as a dance major or dance faculty/staff when you call.
  • Email for Hope Davis-Coen: jacquelynn.davis.coen@osumc.edu
• If you need emergency medical intervention - inhalers, EpiPens, rescue medications, etc. - keep your supplies with you and tell someone you trust (classmate, instructor, colleague etc.) where you keep them and how to use them.
• If needed, consider wearing a medical alert bracelet or other type alert jewelery.
• Consider CPR/First Aid training. 
  • Central Ohio CPR
  • American Red Cross
  • American Heart Association
• Consider Naloxone training.
  • Student Wellness Center
• If you suspect that a student or peer may be struggling with their mental health, eating concerns or substance abuse, you can refer them to Counseling and Career Services. 

For Students:

• Save the CCS Urgent Assistance phone number in your contacts:
  • 614-292-5766, select option #2 when prompted.
• If you have a disability and/or chronic health condition, register with Student Life and Disability Services for support and accommodations.

For Instructors (Faculty, Lecturers, GTAs):

• Encourage students to register disabilities and chronic health conditions with Student Life and Disability Services. 
  • Respond to accommodation letters in a timely manner.
  • Keep up-to-date with accommodation practices and services.
• Get to know your students. Especially if you teach a studio course, provide students an opportunity to tell you - confidentially - if they may need emergency medical intervention like an EpiPen or inhaler.

For Faculty and Staff:

• Get familiar with the services offered through the Employee Assistance Program!

For Students

Wilce Student Health Center

Students can often get appoints next day and sometimes same day. Telehealth appointments are also available.

Address: 1875 Millikin Road

Phone: 614-292-4321

Ohio State Dance Wellness Clinic

Fridays, 8:00 AM to 11:00 AM

Sullivant 291

For Everyone

Ohio State Advanced Urgent Care in Martha Morehouse Outpatient Care

After hours, 4:00 PM to 9:30 PM

Address: 2050 Kenny Road, Suite 2250

Phone: 614-685-3357

Ohio State University Hospital and Emergency Room

Address: 410 W 10th Ave

Phone: 614-293-8000

Ohio State Orthopedic Urgent Care in Jameson Crane Sports Medicine Institute

Address: 2835 Fred Taylor Drive, Suite 2000

Phone: 614-293-3600

Sports Medicine Rehabilitation Clinic at RPAC

Address: 337 W Annie and John Glenn Ave, Suite B80

Phone: 614-293-2835

More Urgent Care Facilities

Common Injuries and First Aid Procedures

For injuries in general:

• Inform a member of the Admin/Production team in Sullivant 316 if they are present and available.
• Fill out the Accident Report Form.
• Remember RICE:
  • Rest
  • Ice
  • Compression 
  • Elevation
• If a person has applied ice to an injury, they are done for the day (class, rehearsal, etc.). Activity after icing an injury increases the risk of exacerbating the injury.
  • Send them home to rest and recover.
  • Recommend calling PAM (614-293-2385) or going to the PAM walk-in clinic.

Broken Bones/ Joint Subluxations or Dislocations.

• Call PAM immediately at 614-293-2385 and say that it is an Ohio State Dance major or Dance faculty.
• If bone structures are protruding through the skin, call 911 immediately. Follow General Emergency Protocol.
• DO: Stabilize the area and attempt to make the person comfortable while transporting them to a healthcare provider. 
  • For example: Get the person into a rolling chair or grab a crutch from the 316 office to help them get to the car that will take them to the doctor.
• DO: DO: Apply ice to the area to help with pain and swelling.
• DO: Monitor the person for signs of shock (cold sweats, shaking, becoming faint)
  • Lay the person down.
  • Cover them in a blanket from 316, jacket, or other warm object.
• DO NOT: Attempt to splint a fracture or relocate a dislocation/subluxation.
• DO NOT: Give the person ibuprofen immediately following acute injury.

Severe Soft Tissue Injury (Muscle Strains or Ligament Sprains)

Note: Soft tissue injuries must be taken seriously as they can include dangerous microfractures and will lead to disabling deterioration of joint structures and nerve damage if left untreated. It’s not “just” a sprain/strain.

• Call PAM immediately at 614-293-2385 and say that it is an Ohio State Dance major or Dance faculty.
• DO: Stabilize and elevate the area and attempt to make the person comfortable while transporting them to a healthcare provider.
  • For example: wrap a sprained ankle with a compression sleeve or ACE bandage from studio or personal supply.
• DO: Apply ice to help with pain and swilling.
• DO NOT: Give the person ibuprofen immediately following acute injury.

Common Illnesses and First Aid Protocols

For illness in general:

• If a student appears ill send them home and/or to the doctor. If a student or peer is acting "off," ask questions as it can prevent more serious injury and illness.
• Look for:
  • body aches and pains
  • body chills
  • fever
  • lethargy

Fainting (passing out without visible or observable cause of injury)

• Follow the procedures for a suspected head/neck injury. Do not move the person except to clear the area for safety.
• Start CPR and apply AED if the person is not or stops breathing. Follow General Emergency Protocol.
• Call 911 immediately if the person does not regain consciousness or wakes up with an altered mental state. Follow General Emergency Protocol.
• In all other cases, a person that has fainted needs to be transported to the ER or other healthcare provider as soon as possible.

Seizures

Note: There are many types of seizures. These instructions are for a convulsive seizure.

• DO: Help the person to the floor.
• DO: Clear the area of anything that the person could hit and cause injury.
• DO: Time the seizure.
• DO: Monitor the person for the duration of the seizure and stay with them.
• DO: Roll the person onto their side and make sure their airway is clear.
• DO: Call 911 if the seizure lasts longer than 5 minutes or the person has trouble speaking or breathing when they wake up. Follow General Emergency Protocol.
• DO NOT: Attempt to restrain the person or restrict their movement.
• DO NOT: Attempt to put anything in or near the person’s mouth and nose (like a blanket or pillow).

Allergic Reactions

Anaphylaxis (Trouble Breathing)

• Administer the person’s EpiPen immediately.
• Call 911 as soon as the EpiPen has been administered. Follow General Emergency Protocol.
• Monitor the person until first responders have arrived. Start CPR and apply AED if necessary.

Skin Reactions

• Send the person to wash off the allergen as soon as it is identified.
• Clean the area/space immediately to prevent further exposure.
• Everyone in the room should wash their hands to prevent further contamination of the space.
• Monitor the person and follow General Emergency Protocol if they lose consciousness or stop breathing.

Asthma Attack

• Send someone to get the person’s emergency inhaler and administer the inhaler as soon as possible.
• Monitor the person and keep the person calm. Encourage them to breathe as slowly and deeply as possible. Stay with them until they can breathe normally.
• If the person loses consciousness, call 911 immediately. Be prepared to start CPR or apply AED. Follow General Emergency Protocol.

Drug/Medication Overdose

• Call 911 immediately. Follow General Emergency Protocol.
• Administer Naloxone if you can.
• Start CPR and/or apply AED until first responders arrive.
• Follow instructions for seizure, if necessary. 

Alcohol Poisoning

• Call 911 or take them to the ER immediately. Follow General Emergency Protocol.
• Stay with the person and keep them awake.
• If the person is awake:
  • Explain what you're doing and why to keep them calm.
  • Offer them water and keep them warm.
• If the person is unconscious: turn them on their side to prevent choking.

Building and Facilities Issues May Include...

• Leaks
• Lights being out
• Broken equipment in the bathrooms
• Heating/cooling problems
• Elevators out of service
• Mystery noises
• Mystery smells
• Animal Visitors

If you encounter an issue...

• Find and/or contact Building Manager, Jonathon Hunter or Assistant Building Manager, Nico Lawson
• If you cannot find or contact the building managers, find another member of the Admin/Production team in Sullivant 316.
• If you cannot get in touch with anyone from the Admin/Production team, contact Facilities Operations and Services:
  • Phone: Service2Facilities at: 614-292-HELP(4357).
  • Service Request Form

Crisis Management Supplies in the Dance Offices (Sullivant 316)

• Buckets and Trashcans
• Tarps and Plastic Table Cloths
• Paper Towels
• Signs
• People who can help you if you tell us what is happening!

General Space Guidelines

The Ohio State University Department of Dance does not provide space reservations for non-Dance Department related groups, organizations, or activities without prior reservation. See the "University and Community Rentals" under Space Reservations for more information.

If you encounter someone in the and are unsure if they are supposed to be in the Dance Space (studio, :

• DO: Tell a member of the Admin/Production team. 
• DO NOT: Call security on someone because you are unsure of who they are.

If your class is interrupted...

• Ask the person politely to leave.
• Call a member of the Admin/Production Team if you need support, especially Building Manager, Jonathon Hunter or Nico Lawson, Assistant Manager.
• Only if the person appears or becomes distressed or disruptive, call the OSU Department of Safety's non-emergency line: 614-292-2121

If your rehearsal/event is interrupted or there is a reservation conflict...

• Make sure you are in the right. Did you follow the appropriate space reservation procedures? See the Space Reservations section for help.
• If you did follow the correct procedures for reserving space, refer them to a member of the Admin/Production team for help.

Faculty and students in the BFA, MFA, and PhD programs in Dance may request studio space in Sullivant Hall for academic coursework, research, and rehearsals. Please refer to the section, "Requesting Non-Studio Spaces" if you would like to request use of the Sullivant 320 (Barnett Theatre) or Motion Lab in ACCAD.

You must use the Space Request Form to schedule all studio use, whether a one-time use or a recurring use. No space reservation will be made without a form submission. Please review the Space Calendars for availability prior to completing the form. See the section, "How to Add/View Space Calendars" for assistance finding this resource.

Instructions for the Space Request Form

1. The Space Request Form is password-protected. If you are authorized to reserve space, you will receive the password in an email from the Department of Dance sent to your Ohio State email address. If you have not received a password, please reach out to dance@osu.edu. 
2. Review the Space Calendars in Outlook to check for availability. While you will be assigned space based on the information you provide, you may list a preference based on availability.
3. Complete the form as thoroughly as possible because you will be assigned a studio based on the information you provide. For example:
   1. List specific, department sanctioned performances/performance dates, course number, faculty leads, and any other pertinent info.
   2. Your request will be evaluated by availability and the space priority listing based on the details you provide.
   3. The scheduler will not come back to you to ask for more info.
   4. Submit one request per piece/project/person.
4. Note that if a Department event arises that conflicts with your space assignment, you will be notified by email that you will need to find an alternate arrangement. For example, production week of a Department concert will use additional studios or a special master class may be supersede your rehearsal.
5. Once submitted, the scheduler will respond to your request with your space assignment within two business days. Please do not contact the Department to inquire about your request unless it has been more than two business days.
6. If you need to update your request before receiving your assignment, please submit a new form stating the change.
7. If you need to cancel your request after submission, please email dance@osu.edu.
8. If you do not need to use a particular portion/date of your request after it has been assigned, please email dance@osu.edu as soon as possible so that the space may be made available to others for one-time use. 

Requesting Non-Studio Spaces

If you would like to request use of the Barnett Theatre or the ACCAD Motion Lab, please adhere to the follwoing policies.

Barnett Theatre

Sullivant 320 (Barnett Theatre) can only be scheduled with special permission from the Production Manager. Please email the Production Specialist, Nico Lawson, to request use of the Theatre.

Motion Lab

Space reservations at the Motion Lab are managed independently by ACCAD. Contact Production Manager, Michael Hesmond or ACCAD liaison, Lexi Clark-Stilianos and view the Motion Lab webpage for details.

Priorities and Windows for Scheduling Recurring Studio Use 

After departmental classes and events have been scheduled each semester, faculty and students will receive an email from the department opening up scheduling for recurring studio use. This notification is generally done at the beginning of August for Autumn semester reservations and the beginning of December for Spring semester reservations. Space requests received between the opening of scheduling and the second week of the semester are assessed and prioritized in the following order: faculty, graduate students and 4th year BFAs, then 3rd, 2nd, and 1st year BFAs. Space requests received after the second week of the semester are assessed and prioritized on a first come, first served basis, provided they can be accommodated.

Amount of Hours per Week for Students:

The Department policy generally is undergraduate and graduate (MFA and PhD) choreographers may rehearse to a maximum of four (4) hours per week per piece, for department class work and department performances only. MFA project choreographers (MFA students in their final year) may rehearse a maximum of six (6) hours per week per piece.

Studio Wellness

As a professional in training, every dancer is responsible for the care of our studios for the benefit and health of all. Use of the studios as a student is akin to renting space in the real world! By submitting a space request, you are agreeing to do the following:

• No food or drink other than water in the studio
• Due to food allergies with your fellow dancers and good hygiene, please wash your hands after eating before entering ANY space or studio
• If you are using shoes, only indoor shoes inside the studio; outdoor shoes must be left in shoe cubbies outside the studio
• Lightly sweep the floors before and after your use
• Turn off lights
• Shut windows
• Clean up when you leave (return furniture/shades to original position, remove trash, etc.)
• Respect other users. If you believe there is a conflict with your space, please negotiate among yourselves so that both parties may use the space. Please do not "squat" in the space or "kick" anyone out. Contact the Space Coordinator, Building Manager, or Production Specialist to inform of any conflicts.

If you are found to not be adhering to the above policies or to be admitting non-Ohio State personnel to use the space, you will lose your privilege to reserve space.

How to Add/View Space Calendars

Step 1: Open Outlook Calendar.

Step 2: Click on "Add calendar."

Step 3: On the next page, click "Add from directory."

Step 4: Once in the directory, select your email address from the drop down menu.

Step 5: Type in the email address of the room or studio you are trying to add. Click on "use this address" to confirm the email address.

Dance Department calendar:

dance@osu.edu

Studio email addresses:

Studio 247 asc-su247@osu.edu

Studio 250 asc-su250@osu.edu

Studio 270 asc-su270@osu.edu

Studio 290 asc-su290@osu.edu

Studio 370 asc-su370@osu.edu

Studio 390 asc-su390@osu.edu

Other dance department spaces:

Huddle Room (Sullivant 316 D) asc-su316D-huddleroom@osu.edu 

Barnett Theatre (Sullivant 320) asc-su320-barnetttheatre@osu.edu 

Step 6: Once you have selected the email address for the studio calendar you want to add, select "My calendars" from the next drop down menu that appears and click the "add" button.

If the calendar has been successfully added to your Outlook Calendar you will see a gray notification bar at the bottom of the window.

Step 7: Return to your calendar to confirm that you can view the calendar.

Choreographer Contracts

Although it is optional, we strongly encourage you to use a choreographer contract for your projects. A sample contract is located in the OneDrive linked on the Student Resources page.

You may be required to complete a contract if you are in violation of any space use policy or safety, respect, and appropriate communication are not being exercised in your project.

Studio request policy for non-department persons or groups

All OSU student organizations and Greek Life must schedule space through the Buckeye Event Network (outdoor) or the Ohio Union (indoor). 

Studio use is governed by the Department of Dance. Priority is for Department classes, dance student course work and project rehearsals. Non-department use requires approval by the Department Chair. There are university and non-university rental rates for each studio.

Individual students may request space for course-related projects, but availability is very limited. Campus spaces such as Housing Residence Hall common areas, Recreational Sports facilities, etc. are excellent options.

Requests for space use by non-department groups or persons must be in writing and directed to the Administrative Team in the Department of Dance for consideration.

Written space requests must include:

• purpose
• number of people involved
• equipment being brought in, including type of shoes worn
• dates and times
• beginning and ending dates of space need

If the space rental request is approved, the Administrative Manager will provide a rental contract. Contracts must be signed and a deposit submitted before space use.

If any non-department group or persons are in department spaces without a space permission letter from the Chair’s Office, they will be asked to leave by a department designated person or the OSU Police Department. For further information, contact the Production Specialist or Administrative Manager.

All events (student, faculty, community, etc) hosted by the Department of Dance must receive the approval of the Production and Events Planning Committee (PEP). 

To have your event reviewed by PEP, the event organizer must complete the Event Request Form.

For an overview of the Event Request Form, you can view the PDF version.

How PEP defines an event that requires our approval:

An event is an internal request from a department member to utilize specific facilities or locations, potentially requiring administrative or technical support. Additionally, an event can be a collaboration with an external partner, aiming to provide services aligned with the mission and values of the dance department. These services may include guest classes, performances, panel discussions, and more. In addition, an event should be considered when and if it exists outside the scope of what is already scheduled for the dance department (Alfonso Cervera 2024).   

A Note About Guest Speakers/Guest Artists:

If the guest speaker/artist you are inviting is only for your class or personal rehearsal (i.e. you are not inviting people that are not enrolled in your class or personal rehearsal), you do not need to complete the Event Request Form. However, you still must complete the Guest Artist form before the date of their visit to ensure that your guest is paid. Go to the "Administrative Resources" section of Toolkit for this form. 

Criteria for Assessing an Event:

Short-term: Media Equipment Checkout Request

Documentation or Archive Video Request Form

Semester-long teaching or research projects, please see the Academic Program Coordinator if any iPads are available. 

University Student Technology Loan Program - available to domestic students with FAFSA eligibility and international student through Advocacy

Archives and Resources

• Department Documentation or Archive Video Request Form
• OSU Dance Digital Archive
• Department Performance Archive: If digital footage or photographs are needed from a previous concert, please contact the Media Manager. Most footage from 2010 to present is available digitally. If footage prior to 2010 is needed, it may take longer due to the process of getting it digitized first.
• Arts Server Archive (formerly DanceMedia Reference): click here to download the listings on this archive, or contact the Media Manager.
• Ontheboards.tv (Subscription service. Automatic login on campus.)
• Dance Research and Streaming Media Resources at the Music and Dance Library
• Dance Video Archives (DVD Resources) – Contact the Media Manager
• U.osu.edu (OSU's professional website publishing platform)

• Medici.tv (video resource): The OSU Music/Dance Library now provides access to the Medici.tv streaming video database, which currently offers more than 1,700 concerts, operas, ballets, documentaries, master classes, educational films, and artist profiles. In addition to this collection of high-definition videos available anytime on-demand, live events are frequently streamed from performance halls in New York, Los Angeles, Rome, Berlin, Paris and many other cities around the world. Also viewable are videos of prestigious competitions such as the International Tchaikovsky Competition, Cleveland International Piano Competition, and Banff International String Quartet Competition.

        You can click “Catalogue” at the top of the Medici.tv web pages to search by keyword, or browse lists of composers, musical artists, video categories and musical periods. Featured artists range from Maria Callas and Leonard Bernstein to Joshua Bell and Gustavo Dudamel, with music spanning such composers as Vivaldi, Verdi and Philip Glass. Browsing the Ballets category reveals productions from the Bolshoi, Paris Opera and Royal Ballet companies, among many others. When viewing a program, you can navigate through movements or arias by clicking the chapters on the right-hand side of the screen, or navigate by scrolling the timeline at the bottom of the screen.

   Direct link: http://proxy.lib.ohio-state.edu/login?url=http://www.medici.tv/#!/films/

• Qwest TV Education
  https://library.ohio-state.edu/record=e1002623~S7
  Quincy Jones, arranger, composer, Grammy award winner,  and producer and French TV producer Reza Ackbaraly created Qwest a digital platform dedicated to jazz and jazz-inspired music. Qwest text content includes access to articles, interviews, news briefs, and reviews.  The film and music content includes access to archive footage, concerts, documentaries, and original programming.

Equipment

For all incoming students, you are required to purchase an external hard-drive, that is Mac compatible, has a speed of 7,200 RPM if HDD or had transfer rates 1050 or above if SSD, and that uses a USB 3.0 connection (in addition to the use your 1TB OneDrive storage, free with your OSU account on Microsoft 365). Please note that a flash-drive is not an adequate substitute. Click here for a recommended hard-drive. These hard-drives are required for courses such as (but not limited to) Creative Technologies, Dance-Film I and II, Intermedia, and Sound Design.

The following equipment is available for checkout. List may not be comprehensive. For specific needs, please complete this Media Equipment Checkout Request Form. In the list below, you will find the respective equipment manuals.

• Canon VIXIA HF M32
• MacBook Pro Production Laptop
• TransActive Mobile PA System for iPod
• Lowel Lighting Kit 
• Smartphone and Tablet Tripod Adapter
• Projectors
• Tripods, Carts and Dolly
• Speakers, Microphones, iPods
• Cords, Adaptors and Accessories

Reference

• Dance Film Tech Guide (Available from Dance Film Instructors) 
• Video Camera Buying Guide (Available from Dance Film Instructors
• File

  External Hard Drive Guide926.51 KB
• Trimming video files in MPEG Streamclip

• Arts and Sciences Technology Services
• ASC HelpDesk
• Office of the Chief Information Officer (OCIO)
• 8help
• University Systems Status
• Digital Union
• Digital First Initiative
• Learning Collaboration Studio
• Student Computing Centers
• TechHub

• The Ohio State University Brand Guidelines
• College of Arts and Sciences Marketing and Communications Toolkit 

• Masters of Fine Arts (MFA) Production Questionnaire [doc]
• Faculty Production Questionnaire
• Template for a  Dancer Contract [doc]
• COPYRIGHT- CRASH COURSE.docx
• MUSIC PERMISSION REQUEST LETTER TEMPLATE.docx

Business Services Center
Fiscal, HR, Purchasing, Reimbursement and Procurement Resources

Office of the Controller
Payroll, Accounting, Accounts Payable, Tax Compliance, Asset Management, Travel Support

Office of Technology and Digital Innovation 
Account/ID Management, IT, Network, Wireless and Data Services, eLearning, Carmen

Fiscal

Procurement

• Office of Human Resources
  • Employment, Benefits, Payroll, Forms, Publications, Policies, Consultation and Training
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• FAQs

For Faculty and Staff:

• Business Services
• HR, Payroll and Benefits
• Policies and Procedures
• Forms, Job Aids and Helpful Links